Fleet Management

/ Fuel Payment Solution

Industries Mobility Industry / Banking / Transporters & Fleet Owners / Car Hire & Auto Dealerships

We provide industry leading Fuel Management payment and Management solutions for the Fuel Industry and for Fleets. The Platform has a comprehensive fuel management solution that allows fleet managers to effectively track fuel usage, monitor spending, and control expenses.

Being a bespoke platform, this allows you to choose what features you want to include, and how you want to manage it.

EVERYBODY IS WELCOME AND THE SOLUTION

Caters for fleet sizes of 1+.
Different implementations depending on environment.
Modular. Use and pay only for what you need.
Fully Integrated with service station infrastructure or completely standalone (“drop n go” solution).
Open or Closed loop depending on requirements.
Pre-Authorisation or Post-Authorization of Transactions.
Multi-Lingual.
Cross-border transactional functionality.
Third party issuers.

Real-time management is easy with our fuel management platform. Reduce your risks, cut your losses, and have complete insight into your fuel management.

Verify the correct driver at the time of transaction when filling up.
Self-service management tools with web or mobile app interfaces.
Control your driver spend. Each department can set daily/weekly/monthly limits per driver and manage budgets.
Electronic vouchers created for adhoc staff and services, delivered through text message.
Real-time management including refilling rules and transaction authorization.
Manage all employees and vehicles through the online web portal or via mobile app.
Manage multiple branches with a birds eye view of all fuel expenses across all branches.
Setup budgets per department for each branch and allow department heads to manage their fuel budget.

KEY FEATURES

/ Multiple Methods of Payment

By integrating to global service station hardware and software, we can turn any connected device into a fuel payment device. Allow customers to pay by:

The multiple methods of payment allows fleet owners to correctly verify the Vehicle and the Driver at the fuelling location and in real time. This is one of the only fleet products to offer this.

/ Issuing & Acquiring

Extensive but easy to use functionality to manage the issuance, use, and monitoring of users. Through the use of Web Portals and Apps, this module allows you to track and manage:

/ Account Management

The solution is adaptable for customer requirements with set-up organised as per needs and capable of adapting per organisation region, profit centre, division etc.

Adaptation includes:

/ Vehicle & Driver Management

Self-service Management Tools for Fleet Managers and their fleet customers allow for Refuelling policies to be set for each Vehicle & Driver providing flexible levels of enhanced control over the Fleet. These policies can be set via the Fleet Portal or Mobile App and includes:

Volume allowed per transaction.
Volume allowed per day.
Volume allowed per week.
Number of transactions allowed per day.
Number of transactions allowed per week.
Days of the week card can be used.
Times of the day card can be used.
Allowed Locations.
Allowed Products.
Number of incorrect PIN entries allowed.
Card lock-out period after incorrect PINs.

Electronic vouchers also enable another method of payment for Fleet operators. Temporary drivers for instance can be issued by SMS with vouchers to redeem for fuel only items, all subject to rules specified by a Fleet Manager.

/ Billing Management

Functionality that will allow customers to manage Credit, Prepaid & Cash accounts accordingly and centrally if required.

Create different billing account templates and set frequency of billing.

This module will also help to manage any card cross acceptance with different networks and tax Management per country or region.

/ Repricing & Rebate Management

Combined, repricing and rebate functions can provide businesses with a powerful tool for managing their pricing strategies and maximizing their profitability. By streamlining these processes and using data-driven insights to inform decision making, businesses can gain a competitive advantage and achieve their sales and margin goals.

Repricing and Rebate Management functionality can be set up at head office level, at service station or per fleet and includes:

Unlimited Re-pricing Templates.
Head Office Level Sliding Scale.
Merchant Level Sliding Scale.
Merchant Contributions.
Service Station Level Sliding Scale.
Per Zone Per Product Per Customer.
Merchant Clusters Templates.
Customer Clusters Templates.
Real-time or Month end Re-price.

/ Wallet Management

Our digital wallet is designed to remove the need for physical cash and provides flexibility and control for any additional payments that are required in the course of business including payments in multiple currencies.

Reporting includes all transaction history by user allowing a convenient and secure way for businesses to manage their finances, make purchases, and transfer funds online without the need for traditional payment methods.

/ Managed Maintenance

A module that helps fleet managers to schedule, track, and manage maintenance tasks for their vehicles. This module is designed to automate and streamline maintenance workflows, allowing managers to improve vehicle reliability, reduce maintenance costs and optimize their fleet operations.

Features include:

Maintenance scheduling. Fleet Managers can create maintenance schedules based on mileage, engine hours, or time intervals, ensuring that vehicles receive regular maintenance according to manufacturer recommendations.
Work order management. The software allows managers to create work orders for maintenance tasks.
Reporting and analytics. The software provides managers with real-time data and analytics on vehicle performance, maintenance history, and costs, allowing them to make data-driven decisions and optimize fleet operations.
Integration with telematics systems. The software can be integrated with telematics systems to provide real-time data on vehicle location, engine performance, and other important metrics, allowing managers to monitor and optimize vehicle performance.

/ Extensive Management Reporting

Our Cloud based solution provides a real-time management reporting tool that enables managers to make data-driven decisions in real-time and driving business success.

Data including, Odomoter readings, fuel product, fuel grades, quantity, driver ID, vehicle ID, transaction and tax data, spend amount are captured.

Customers can choose from multiple tools such as dashboards, alerts, and analytics tools that provide real-time data and insights. These tools will collect and analyze data from various sources and present the data in an easily understandable format as per your requirements.

These tools allow fleet managers to easily track expenses, identify areas for cost savings, and optimize fuel consumption.

/ Cross Border Management

Enabling invoicing and reporting to support VAT refunding activity for Fleet Transporters in Europe.